Job Details


ADMINISTRATIVE


Project Administrator  Pittsburgh, PA  Posted: 8/11/2022
Job Description

Job ID#:

4943

Job Category:

ADMINISTRATIVE

Position Type:

Permanent or Contract

Positions Available:

2


Technical Solutions Inc. is currently seeking a Project Administrator for our client, a well-known engineering consultant, for their growing Pittsburgh operation. The Project Administrator is responsible for providing assistance to the Project Manager in tracking multiple projects and will work to facilitate next steps in a given project implementation.  

Job Summary:
This position serves in a liaison capacity to support projects managed by Project Management. Strong project related skills are necessary to be successful in this role. Organization and continual follow-up are vital to this role.  This position assists the Project Manager in the successful planning, execution and closeout of projects and informs Project Management of project status and issues. Incumbents are expected to develop advanced skills and to have the ability to work independently. 
 
Duties & Responsibilities:
  • Manage project status reports from design to implementation
  • Document and track all development requests
  • Monitor and maintain project schedules and implementation
  • Accurate invoices to ensure timely issuance and payment
  • Accounts Payable 
  • Establish clear follow updates, proactively contacting others to review progress and confirm action taken,
  • Assist in the coordination of meetings in order to assure timely and accurate completion
  • Ensure development project plans adhere to the master project plan throughout the project lifecycle
  • Ensure that technical documentation is complete through the project lifecycle
  • Track all contracts, subcontracts, purchase orders and change orders to maintain project schedules and cost
  • Participate in meetings and makes recommendations for process development or changes in service
  • Participate in customer calls and reviews
  • Assist in accurate project financials reporting to project accounting with adequate backup for management, internal and external accounting and/or sox requirements
  • Other duties as assigned

 
Job Requirements

 

Required Qualifications:
  • Associates degree within a Business Administration Area
  • Previous Accounts Payable experience
  • Ability to work with minimal supervision
  • Strong interpersonal skills to work and communicate with a highly technical team of peers
  • Proficient in MS Office including Word, Excel, Outlook, and Power Point
  • Proficient in MS Project and/or Primavera scheduling software
  • Demonstrated skills in written and oral communications
  • High energy level with the ability to work in a fast paced, ambiguous environment with a bias for action
  • High commitment to achieving goals and plans
  • Excellent organizational, planning and time management skills
  • Ability to deal with a variety of individuals from various socio-economic, cultural, and ethnic backgrounds
 
Desired Qualifications:
  • Bachelor of Science Degree in Business Administration
  • Working knowledge of project accounting practices and financial systems
  • General understanding of Fixed Price, Time & Materials, Cost Plus and Unit contract pricing mechanisms
  • Knowledge of project management fundamentals
 
 
Technical Solutions Inc. provides a wide range of staffing services throughout Western Pennsylvania, Ohio and West Virginia. Simplify the job search process by letting us do all the work! With 30 years of expertise, we have the resources, techniques and insights to guide your job search. Our staff will work with you one-on-one to understand your needs and discuss your options. We can even send your resume to multiple job openings that you are a fit for, giving you opportunities to choose from. We reach out to hiring managers for feedback, coordinate and schedule interviews, and advocate on your behalf so that you get the best offer possible. At TSI, we genuinely care about our employees and want to see you succeed. No candidate is ever promised something we do not deliver. The best part is that there are no fees or cost for any of our services. For more information on our company and to view all of our exciting job opportunities, please visit www.tsiwork.com or give us a call at 724-733-2100.




 

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